Challenge

In the world of Law, the discovery process inundates a firm with a massive amount of documents from a broad range of sources. From papers to photos and digital data, it all needs to be searched for information relevant to the case. A tool to help make the process of searching such a broad range of data from a single search point is the ultimate goal.

Pain Points:

Multiple file formats requiring different types of viewing tools
A steady stream of new cases creates a massive file influx that needs to be processed and made available to legal teams quickly
Sources are not always in a standardized format, nor have they gone through Optical Character Recognition (OCR)

Obstacles:

Unstructured data sources utilizing multiple terms for similar issues
Media volume is high and random. Data comes in either by the thousands per day or none at all
Media is stored across multiple share points and solutions throughout a multi-site organization

Solution

Connect multiple data sources to the index and provide OCR on the fly
Allow teams to review and tag documents on the fly without modifying the source content
Documents are translated as indexed facilitating searching among documents in different languages *
Create and store new search criteria and allow notifications when new materials meet these existing searches *
Provide data analysis of content by identifying open-ended term analysis

Outcome

With a centralized search index, legal teams gain immediate and deep access to the materials provided in discovery
Teams can now rapidly identify critical evidence essential to any case
Teams can access a wider array of knowledge specific to a case with a significant reduction in effort
By conducting data normalization and OCR through ingest, data access is significantly expedited